Student, Club, And Student Group Publicity Procedures

The Assistant Vice Provost for Student Life or the Vice Provost for Student Life, or their designees, may impose disciplinary sanctions against individuals and/or campus groups that violate publicity procedures or alter any publicity after it has been approved.

All publicity material, whether printed on or off campus, must be approved as to form by the Director of Student Development or their designee before it is distributed or posted. This includes, but is not limited to, chance books, flyers, posters and public address announcements. This is interpreted to include any publicity and all forms of electronic media. No banners or sheets may be displayed on campus due to safety regulations; exceptions may be made as deemed fit by the Vice Provost for Student Life after consultation with necessary College representatives. No approval will be given to publicity for events or activities that will take place off campus, with the exception of approved and sponsored programs of the University, such as the Senior Formal, service and travel and tour series events. No approval will be given to publicity that encourages alcohol use, places emphasis on the quantity or frequency of use, reduced prices of alcoholic beverages or the free distribution of it. The Center for Student Engagement will not permit narrative or artwork which depicts the use of alcohol or drugs or which is lewd, licentious, racist, sexist, biased or in poor taste. The Assistant Vice Provost for Student Life or the Vice Provost for Student Life, or their designees, may impose disciplinary sanctions against individuals and/or campus clubs/organizations who violate these procedures either virtually or in hard copy form, or who alter any publicity after it has been approved. Flyers and posters must be approved and stamped by the Director of Student Development or their designee before distribution or posting. Outside organizations, not affiliated with the University, may not advertise on campus without the permission of the Director of Student Development or their designee. No club/organization or individual may post more than one flyer on any one bulletin board. Flyers may not be distributed by being placed on vehicles or posted in any area except the following bulletin boards:

• LaPenta Student Union, only in accordance with Student Union policies;
• Spellman Hall;
• Vitanza Dining Commons;
• Doorley Hall, first floor near the main door;
• Doorley Lounge;
• Hynes Athletics Center, only in accordance with the policies established by the Athletics Department; and
• Residence Halls, only in accordance with the policies established by the Office of Residential Life

Information Technology will duplicate organizational business material at prevailing rates. Materials must be submitted three working days in advance. If students plan to post or distribute publicity at other colleges, they must obtain permission from the appropriate college official at that particular college or university.

Informational marketing programs should have educational value and should subscribe to the philosophy of the responsible and legal use of the product represented. The Director of Student Development or their designee may also not approve publicity that is inconsistent with the general goals, mission and good name of the University, or the integrity of the educational and/or developmental process. All students and student groups who wish to publish news of their events to the outside press must do so through the Center for Student Engagement in conjunction with the Director of Public Relations in the Advancement Office. Students are expected to secure permission from the Center for Student Engagement before giving out written material (with the exception of official College publications); granting interviews about the University; discussing information about student activities or student opinion; speaking or performing in any public medium or at any public function off campus as Iona University students; permitting photographers to photograph individuals or groups on campus for newspaper or television use; making business arrangements for commercial advertising which involves the name of the University; and using the name of the University or the University seal and/or logo.

Publication or any use or altering of the University seal, logo, mascot, or any image related to the University, requires prior written approval and permission from the Center for Student Engagement, Advancement and Athletics, where appropriate.